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Administrative and Accounting Assistant

Regina, Saskatchewan
Emterra Group is a leader in providing integrated recycling resource management and waste disposal solutions to the industrial, commercial and institutional (ICI) sectors and municipalities throughout Canada. Our view of waste management means maximizing recycling and waste diversion.  Whether you see it as garbage, waste, trash, rubbish or junk, we see waste another way – as a resource to be collected and recycled into new, usable products. From tire recycling to liquid waste – we turn waste into resources.
 
The Administrative Assistant will be responsible for maximizing management’s productive time by performing administrative functions (including organizing schedules and correspondence, handling personal arrangements, performing errands), analyzing documents, and preparing reports.

What will you do?
  • Match purchase orders confirming prices and quantity to vendors invoices;
  • Verify receipt of material/services and confirmation of receipt of material/services;
  • Confirm accuracy of employee reimbursement expenses before processing;
  • Enter invoices in the accounting system for payments ensuring correct approval, coding and matching;
  • Coordinate with vendors regarding invoicing , payment inquiries and discrepancies;
  • Respond to vendor inquiries in a timely and professional manner;
  • Collect, track, and analyze data information/data using Excel and other programs;
  • Conduct online research;
  • Review documents;
  • Apply appropriate discretion and due diligence to ensure accuracy when preparing and promptly completing all required documentation (i.e. reports, presentations, correspondence/communications, tables, charts, files, etc. video conferencing etc.);
  • Proficient ability to compose confidential letters, memorandums, correspondence and written proposals;
  • Purchasing and maintaining inventory of corporate promotional products (pens, toques etc.)
  • Ordering of printed materials (business cards, forms, stationary, decals etc.);
  • Take part in other administrative duties and special projects as required.

What will you bring?
  • A diploma in Office Administration or at least 3 years as an executive assistant supporting a senior executive;
  • Advanced computer skills, particularly MS Word, Excel, PowerPoint and Outlook;
  • Strong skills in using accounting software applications (Great Plains is an asset)
  • Strong organizational and time management skills to function in a deadline driven environment
  • Strong communication and interpersonal skills, and the ability to work well with employees at various levels of the organization
  • Resourcefulness, sound judgment and excellent problem solving skills;
  • Ability to foresee and plan for upcoming issues on behalf of the senior management team by being proactive;
  • Ability to multi-task, prioritize and manage own workflow;
  • A "roll up the sleeves" attitude and highly detail oriented work style;
  • Superior communication, writing, editing and research skills;
  • Flexibility to adjust to changing work priorities of the senior management team and a fast-paced environment.
What do we have to offer you?
  • Attractive base salary along with Group Insurance Plan;
  • A rewarding career in a Company with a mission to create environmentally sustainable communities;
  • A solid organization within which you are able to develop your competencies for future growth;
  • As part of a small team, ongoing support and resources to ensure your success in this role;
  • A family-oriented culture with an entrepreneurial mind-set that encourages you to take ownership of your role and effect change.

 
No agencies. No phone calls please. Emterra thanks all applicants for their interest however, only qualified candidates will be contacted.
 
Emterra Group is a leader in providing integrated recycling resource management and waste disposal solutions to the industrial, commercial and institutional (ICI) sectors and municipalities throughout Canada. Our view of waste management means maximizing recycling and waste diversion. Whether you see it as garbage, waste, trash, rubbish or junk, we see waste another way – as a resource to be collected and recycled into new, usable products. From tire recycling to liquid waste – we turn waste into resources. 
 
Emterra Group is committed to meeting the accessibility needs of all individuals in accordance with legislation and Human Rights in all provinces.  Should you require accommodation during the recruitment and selection process, please inform Human Resources in any of the following ways:  send an email to hr@emterra.ca; by phone 905-336-9084, Extension 1103 or by mail to 1122 Pioneer Road, Burlington, ON L7M 1K4.
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